Prompt Library

Say it or type it
Rebuild a page as clean HTML

An example from this use caseSee the example: Clean, accessible HTML for any website editor
Say it or type it
Build a new page from a document
Green data classification· Public dataCommunicationsITFrom Clean, accessible HTML for any website editor
```
Our approved early voting schedule is in this folder. Build the early voting page from it the same way, with just what voters need: sites, days, and hours. If the schedule and our current early voting page disagree on anything, tell me before you build it. Save it as a new HTML file.
```
An example from this use caseSee the example: Clean, accessible HTML for any website editor
Say it or type it
Check our brand colors for contrast
Green data classification· Public dataCommunicationsITFrom Clean, accessible HTML for any website editor
```
Get our text and background colors from the website's code, including hover colors and any text in our banner images, and check each pair against WCAG 2.1 Level AA for normal and large text. For any pair that fails, suggest the closest shade that passes.
```
AI can get contrast math wrong. Confirm every pair in the free WebAIM Contrast Checker before you use it. Colors set by the site’s template, like hover colors, are usually your web vendor’s to change.
One possible outcome
See what this prompt made: Two poll worker decks from one prompt
Say it or type it
Build both decks
Green data classification· Public dataPoll WorkersCommunicationsFrom Two poll worker decks from one prompt
```
Go to the Florida Division of Elections website and download the latest Polling Place Procedures Manual. Use it to make two PowerPoint presentations and save them in this folder.

1. A high-level overview for people who are on the fence about becoming a poll worker. Cover the basics they'll worry about: how many hours, pay, training, and what the day is like.
2. A more detailed deck for people who have signed up. Go deeper, so it answers the questions they'll have before their first election.

Go to the [Your county] County Supervisor of Elections website and use its colors for the branding. If there's a logo on the site, put it on the title slide. Make the last slide of each deck a list of references with links.
```
The document it will get: Polling Place Procedures Manual (form DS-DE 11), PDF from the Florida Division of Elections
Fill in anything in [brackets] with your own details.
This is close to word for word how I’d say it. Speak it with a dictation app or type it. Either way, it tells the AI what to do, what to use, and what you want back.
An example from this use caseSee the example: Two poll worker decks from one prompt
Say it or type it
Fix what's off
Green data classification· Public dataPoll WorkersCommunicationsFrom Two poll worker decks from one prompt
```
The pay and training dates in the overview deck need to match what's on our website's poll worker page. Check that page, fix both decks, and tell me what you changed.
```
An example from this use caseSee the example: Two poll worker decks from one prompt
Say it or type it
One more audience
Green data classification· Public dataPoll WorkersCommunicationsFrom Two poll worker decks from one prompt
```
Make a third version of the overview deck for high school juniors and seniors who are 16 or 17. Keep it short and upbeat, and save it in this folder.
```

Say it or type it
Build the refresh checklist

An example from this use caseSee the example: Election-cycle website refresh from a checklist
Say it or type it
Draft one page's update
Green data classification· Public dataCommunicationsITAdministrationFrom Election-cycle website refresh from a checklist
```
The approved early voting schedule is in this folder. Update the text of our early voting page from it, save the new version here, and give me a list of every old and new line with where it came from in the schedule. If the schedule and the live page disagree on anything, like a date or an address, tell me before you update it.
```
Want HTML instead of plain text? Ask for it the way the clean HTML use case does.
An example from this use caseSee the example: Election-cycle website refresh from a checklist
Say it or type it
Sweep for stale dates
Green data classification· Public dataCommunicationsITAdministrationFrom Election-cycle website refresh from a checklist
```
Check the live pages on the checklist for dates, times, years, and election names. Skip archive pages like past results and minutes, and don't open pages that list individual voters, like potential-ineligibility notices. List anything that doesn't fit this election or today's date, and any weekday that doesn't match its date. Don't fix anything yet.
```
AI is good at spotting a weekday that doesn’t match a date, but it can be wrong. Check a calendar before you change anything.

Say it or type it
Build the training deck

An example from this use caseSee the example: Poll worker training deck with speaker notes
Say it or type it
Write the quiz
Green data classification· Public dataPoll WorkersFrom Poll worker training deck with speaker notes
```
Now write a 15-question knowledge check from the same manuals, mostly short "what would you do" scenarios. Save it as a Word document in this folder, with the answer key and manual pages on a separate last page.
```

An example from this use caseSee the example: Precinct and polling place maps from public GIS data
Say it or type it
Fix what's off
Green data classification· Public dataITPoll WorkersCommunicationsResearch & DataFrom Precinct and polling place maps from public GIS data
```
Precinct 12's number is jammed into a corner of its narrow strip, and Precinct 30's number landed out in the water. Move both to the middle of their precincts, on land, and export the PDF again.
```
An example from this use caseSee the example: Precinct and polling place maps from public GIS data
Say it or type it
Remember this for next time
Green data classification· Public dataITPoll WorkersCommunicationsResearch & DataFrom Precinct and polling place maps from public GIS data
```
Save a short instructions file in this folder so you remember where our data comes from, how our maps are laid out, and that this project uses public data only.
```

Say it or type it
Build the list, map, and posts

An example from this use caseSee the example: Web and social media maps for early voting and drop boxes
Say it or type it
Update when something changes
Green data classification· Public dataCommunicationsSocial MediaFrom Web and social media maps for early voting and drop boxes
```
Site 3's hours changed to 9 a.m. to 6 p.m. Update everything that shows hours, including the images, and the map date, and tell me what you changed.
```

One possible outcome

Say it or type it

Rebuild the project for the next election

Yellow· Think firstAdministrationITFrom Election project templates: roll last cycle's plan forward with the right dates

The CSV in this folder is our Asana project for the [Past election]. Rebuild it for the [Next election] as a new CSV I can import into Asana. Check Asana's help page on CSV imports so the columns and date format are right.

Don't just shift every date by the same amount. For each task, figure out the milestone it really depends on, like Election Day, book closing, the vote-by-mail mailing, the start of early voting, or certification, and how many days before or after that it falls. Go to the Florida Division of Elections website and get the dates for both elections, including our county's actual early voting days. Our office's holiday list is in this folder. Move anything that lands on a weekend or holiday to the business day before, unless it's tied to a deadline in law or has to happen on or after a milestone. Flag those for me instead.

Also save a review spreadsheet with each task, its milestone, the old and new dates, and anything you moved or flagged. Leave the original export alone and the assignees blank.

Fill in anything in [brackets] with your own details.

This is the job I did for real. Say it your way; the parts that matter are the milestones, the holiday list, and the flags.

An example from this use caseSee the example: Election project templates: roll last cycle's plan forward with the right dates
Say it or type it
Fix an anchor
Yellow data classification· Think firstAdministrationITFrom Election project templates: roll last cycle's plan forward with the right dates
```
Mailing poll worker assignment letters should count back from the start of early voting, not Election Day. Fix that, redo the dates, and update both files.
```
An example from this use caseSee the example: Election project templates: roll last cycle's plan forward with the right dates
Say it or type it
Save a master for each election type
Yellow data classification· Think firstAdministrationITFrom Election project templates: roll last cycle's plan forward with the right dates
```
Now make a master template for each kind of election we run: presidential preference primary, primary, and general. Keep the tasks and the milestone each one depends on, with no dates and no names, so next cycle we can start from the master.
```

Say it or type it
Build the checklist and check our site

An example from this use caseSee the example: Website postings required by Florida law: a checklist
Say it or type it
Recheck after a legislative session
Green data classification· Public dataAdministrationCommunicationsITFrom Website postings required by Florida law: a checklist
```
The Legislature passed new election laws this year. For each row of the checklist in this folder, read the section's History line on Online Sunshine to find this year's session laws, then open those on laws.flrules.org. Tell me what changed, when it takes effect, and whether it's in effect for our next election.
```
An example from this use caseSee the example: Website postings required by Florida law: a checklist
Say it or type it
Recheck after a website move
Green data classification· Public dataAdministrationCommunicationsITFrom Website postings required by Florida law: a checklist
```
We just moved to a new website platform, and the old sitemap is in this folder. Check that each old address still lands on the right page. Then check our site against the checklist again and tell me which required pages or links are missing now. For a page that lists individual voters, just confirm it's there.
```

An example from this use caseSee the example: Website content audit: old dates, stale links, mixed messages
Say it or type it
Brand and wording check
Green data classification· Public dataCommunicationsITAdministrationFrom Website content audit: old dates, stale links, mixed messages
```
Now check the wording against our brand board in this folder. Flag things like "absentee ballot" where we say "vote-by-mail ballot," headings in all caps, or a casual tone on a legal notice page, and add them as a new tab.
```
An example from this use caseSee the example: Website content audit: old dates, stale links, mixed messages
Say it or type it
Check again after the fixes
Green data classification· Public dataCommunicationsITAdministrationFrom Website content audit: old dates, stale links, mixed messages
```
We fixed the problems marked "real" in the workbook. Recheck just those rows on the live site and tell me which ones are still there, gone, or changed.
```

One possible outcome

Say it or type it

Find where we contradict ourselves (and the law)

Green· Public dataAdministrationCommunicationsVote-by-mailPoll WorkersFrom Find contradictions across your own public materials

Read everything our office tells voters in public: every page on our website at [Web address], the PDFs we link to (voter guide, polling place list, notices, and reports), this year's news releases, and anything I saved in this folder. Skip pages that list individual voters. Save a copy of each source in a Sources folder here.

Find every place where we say two different things about the same fact: dates, hours, addresses, phone numbers, deadlines, polling places, or who can do what. Then check what we tell voters against Florida law on Online Sunshine and the Division of Elections website. If a law changed this year, use the version in effect for our next election. Note it when two state sources disagree, too.

Save an Excel workbook in this folder with one row per conflict: what it's about, what each source says, a link to each, and which one you think is right, or "office to decide." Put anything that could mislead a voter about when, where, or how to vote at the top. Add a tab listing every source you read.

Fill in anything in [brackets] with your own details.

Big site? Start with one topic, like vote-by-mail, across every source.

An example from this use caseSee the example: Find contradictions across your own public materials
Say it or type it
A short report for the Supervisor
Green data classification· Public dataAdministrationCommunicationsVote-by-mailPoll WorkersFrom Find contradictions across your own public materials
```
I marked each row real, not a problem, or fixed. Turn the real ones into a short Word report for our Supervisor and save it in this folder. Put the ones that affect voters first, one line each, then a table of the rest grouped by where the fix goes: website, voter guide, notices, or social media.
```
An example from this use caseSee the example: Find contradictions across your own public materials
Say it or type it
Check again after the fixes
Green data classification· Public dataAdministrationCommunicationsVote-by-mailPoll WorkersFrom Find contradictions across your own public materials
```
We fixed the rows marked "fixed." Read those pages and documents again and tell me which ones still say the old thing, including any copies we missed.
```

One possible outcome

Say it or type it

Inventory and decision worksheet

Green· Public dataCommunicationsSocial MediaFrom Clean up your brand: one look for web, social, print, and email

We're cleaning up our office's brand. Go to our website, [Your website], and get the exact colors and fonts from the site's code. Read the PDFs on the site too, like our voter guide, and take their colors and fonts from the files. Then look at the screenshots and photos in this folder of our social media, email signature, and printed materials.

Make an Excel workbook in this folder with two tabs. The first is an inventory: each item, where it appears, its colors, fonts, logo version, how it writes the office name, and its tone. Mark any color or font you guessed from a picture. The second is a decision worksheet with one row per decision: colors, fonts, logo, office name, key terms, tone, and contact details like our web address, phone numbers, branch names, and hours. Show what we use now, a suggestion with a one-line reason, and blank columns for our choice and who approved it. Give each color's contrast ratio on white, and point out any text on a photo or colored background.

Fill in anything in [brackets] with your own details.

Colors read from screenshots and photos are estimates. The website’s code, the PDFs themselves, and your original design files are exact.

An example from this use caseSee the example: Clean up your brand: one look for web, social, print, and email
Say it or type it
Plan the rollout
Green data classification· Public dataCommunicationsSocial MediaFrom Clean up your brand: one look for web, social, print, and email
```
We approved our brand board, and it's in this folder now. Add a rollout plan tab listing everything that carries our brand, who owns it, what has to change, and whether it's free or needs a reprint or a vendor, with the free, high-visibility items first.
```
Board not signed off yet? Say “our draft brand board” instead, so the plan doesn’t claim approval.
An example from this use caseSee the example: Clean up your brand: one look for web, social, print, and email
Say it or type it
Check one piece against the brand board
Green data classification· Public dataCommunicationsSocial MediaFrom Clean up your brand: one look for web, social, print, and email
```
Check [File name] in this folder against our brand board and list every place it doesn't follow it, with the fix. Leave alone any wording that quotes the law.
```
Fill in anything in [brackets] with your own details.

An example from this use caseSee the example: Accessibility checks for web pages and PDFs
Say it or type it
Turn a PDF into a web page
Green data classification· Public dataCommunicationsITFrom Accessibility checks for web pages and PDFs
```
Download the PDF at [PDF address] into this folder and turn it into an accessible web page. Save the clean HTML as a file here, keep every fact and number exactly as written, and write alt text for any images or charts. If anything in the PDF looks inconsistent, like totals that don't add up, keep it as written and list it for me.
```
Fill in anything in [brackets] with your own details.
Compare the result to the PDF line by line. Tables and numbers are where copy errors happen.
An example from this use caseSee the example: Accessibility checks for web pages and PDFs
Say it or type it
Rewrite in plain language
Green data classification· Public dataCommunicationsITFrom Accessibility checks for web pages and PDFs
```
Rewrite the main text of [Page address] at about an 8th-grade reading level, without changing any fact, date, or rule. Save it as a two-column table, original next to rewrite, so someone who knows the procedure can check it. After the table, list any spots where the page and the law or a state form seem to disagree.
```
Fill in anything in [brackets] with your own details.

Say it or type it
Build the checklist and FAQ

An example from this use caseSee the example: Candidate handbook quick reference: qualifying checklist and FAQ
Say it or type it
Compare with the current forms
Green data classification· Public dataCandidate QualifyingFrom Candidate handbook quick reference: qualifying checklist and FAQ
```
Now compare the handbook with the current qualifying forms on the Division's Forms page, and tell me where they differ.
```
Handbooks can lag behind the forms. The Forms page shows changes first.
An example from this use caseSee the example: Candidate handbook quick reference: qualifying checklist and FAQ
Say it or type it
Make a desk card
Green data classification· Public dataCandidate QualifyingFrom Candidate handbook quick reference: qualifying checklist and FAQ
```
Shrink the "turned in by the end of qualifying" part into a desk card for qualifying week, half a letter page (two to a sheet), with a check box and a line for initials next to each item. Save it in this folder.
```

Say it or type it
Explain a statute in plain language

An example from this use caseSee the example: Plain-language explainers for statutes and rules
Say it or type it
Short version for a sign or post
Green data classification· Public dataCommunicationsAdministrationFrom Plain-language explainers for statutes and rules
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Give me three one- or two-sentence versions of the approved explainer for a lobby sign, with every time and number exactly the same and the citation at the end.
```

An example from this use caseSee the example: Canvassing board and meeting notices from your template
Say it or type it
Web and social versions
Green data classification· Public dataAdministrationCommunicationsFrom Canvassing board and meeting notices from your template
```
The notice is approved. Turn it into a short news item for our website and a social media post, with every date, time, and place exactly as written and a link to the full notice. If there are more than a few meetings, also give me a short post with just the first meeting and the link.
```

Say it or type it
Scripts and posts from the release

Say it or type it
Build a library before the election

An example from this use caseSee the example: Misinformation response: quick, factual, cited replies
Say it or type it
Ask the chatbot our voters ask
Green data classification· Public dataCommunicationsSocial MediaFrom Misinformation response: quick, factual, cited replies
```
I want to see what a chatbot would tell a voter in [Your county] County. The 15 voter questions are in questions.txt in this folder. Answer each one the way a chatbot would answer a voter, without looking at our website first, and write each answer down before you go to the next.

Then go to the [Your county] County Supervisor of Elections website and save the text of the pages that cover those topics in this folder. Make a Word document with a table: the question, the chatbot-style answer, what our website says, and whether they match. List every date or deadline that is wrong or out of date, and name the page on our website that I should fix.
```
Fill in anything in [brackets] with your own details.
Use a brand-new session, so earlier chats don’t leak in. Then ask the same 15 questions in the other chatbots your voters use, one new chat each, save what they say in the folder, and say: Add the answers in this folder to the table.

An example from this use caseSee the example: Voter outreach events: checklists, flyers, and volunteer schedules
Say it or type it
Add the date and times
Green data classification· Public dataCommunicationsAdministrationFrom Voter outreach events: checklists, flyers, and volunteer schedules
```
The drive is [Day, date, and times], in the cafeteria during lunch periods. Put that on the flyer and set the schedule to match.
```
Fill in anything in [brackets] with your own details.
An example from this use caseSee the example: Voter outreach events: checklists, flyers, and volunteer schedules
Say it or type it
Reuse it for a different event
Green data classification· Public dataCommunicationsAdministrationFrom Voter outreach events: checklists, flyers, and volunteer schedules
```
Make a second version of the checklist and flyer for a civics night at the public library, for adults, on [Day, date, and time]. It ends after our office closes, so plan for completed applications to reach us the next business day. Save them in this folder.
```
Fill in anything in [brackets] with your own details.

An example from this use caseSee the example: Meeting summaries: minutes drafts from public meeting recordings
Say it or type it
Fix what you checked
Green data classification· Public dataAdministrationFrom Meeting summaries: minutes drafts from public meeting recordings
```
I listened at 00:21:10. The board adopted a 10 a.m. start time, not 9. Fix that in the minutes.
```
Use your own timestamp and what you heard.
An example from this use caseSee the example: Meeting summaries: minutes drafts from public meeting recordings
Say it or type it
Pull out the action items
Green data classification· Public dataAdministrationFrom Meeting summaries: minutes drafts from public meeting recordings
```
Make a separate list of every follow-up someone agreed to: what, who by title, any deadline, and the timestamp. Save it in this folder.
```

Say it or type it
Find everything the state has published

An example from this use caseSee the example: AI as a research assistant for election law and guidance
Say it or type it
What changed since last session?
Green data classification· Public dataResearch & DataAdministrationFrom AI as a research assistant for election law and guidance
```
What has changed in Florida election law or Division of Elections rules on this topic since the last legislative session? Add a tab to the workbook with the bill or rule number, its official link, the effective date, whether it's in effect for our next election, and one plain sentence on what changed.
```

Say it or type it
Build the master calendar

An example from this use caseSee the example: Election calendar builder: state dates to an office master calendar
Say it or type it
Add our own deadlines
Green data classification· Public dataAdministrationResearch & DataFrom Election calendar builder: state dates to an office master calendar
```
Now add the local deadlines from the list in this folder. If the list doesn't say whether to count calendar or business days, ask me. Also tell me when a counted date lands on a weekend or holiday.
```
An example from this use caseSee the example: Election calendar builder: state dates to an office master calendar
Say it or type it
Make the Outlook file
Green data classification· Public dataAdministrationResearch & DataFrom Election calendar builder: state dates to an office master calendar
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Make an .ics calendar file from the rows that have initials in "Verified by," as all-day events with the source in each description. Tell me how many events it has.
```
Only checked dates go into Outlook, so the calendar people actually look at never shows an unverified date.
One possible outcome
See what this prompt made: Name badges for every poll worker
Say it or type it
Make the badges
Yellow data classification· Think firstPoll WorkersFrom Name badges for every poll worker
```
I put two lists of our poll workers in this folder, one for early voting and one for Election Day, with their names, titles, and locations. Make name badges for all of them on Avery [Product number]. Look up that product on Avery's website so the PDF lines up with the sheet.

Each badge gets their first initial and last name, their title, and their location. Give them a colorful red, white, and blue background so they aren't plain white. Sort them by location and save the PDF in this folder.
```
Fill in anything in [brackets] with your own details.
The Avery product number is on the box. We used 5392. Rather use your office’s colors? Name them instead.
An example from this use caseSee the example: Name badges for every poll worker
Say it or type it
Late additions
Yellow data classification· Think firstPoll WorkersFrom Name badges for every poll worker
```
We added a few people. They're in new_workers.xlsx in this folder. Make a PDF with just their badges.
```

One possible outcome

Say it or type it

Build the brand board from our website

Green· Public dataSocial MediaCommunicationsFrom Brand board from your public website

Go to the [Your county] County Supervisor of Elections website and build a brand board our staff can follow when they write posts and make graphics. Pull our colors from the site's style code, with hex codes and how often the site uses each one, plus our fonts, and save a copy of our logo in this folder. Look at the official social media accounts linked from our site or our Facebook page for our tone, the hashtags we use, and how we sign off, and quote real examples from our posts and pages. Add a short list of words we use and words we don't, like "vote-by-mail ballot," not "absentee ballot."

Save the brand board as a Word document in this folder. Keep it to one page if you can, with a list of where each item came from on a second page.

Fill in anything in [brackets] with your own details.

Speak it or type it. If your office already has a style guide, put a copy in the folder and say “start from the style guide in this folder.”

An example from this use caseSee the example: Brand board from your public website
Say it or type it
Check the colors for contrast
Green data classification· Public dataSocial MediaCommunicationsFrom Brand board from your public website
```
Check every text-and-background color pair on the brand board for WCAG contrast, and add a table showing which pairs pass for normal text, which pass only for large text, and which fail. Don't change our colors.
```
Confirm every ratio yourself in the free WebAIM Contrast Checker.
An example from this use caseSee the example: Brand board from your public website
Say it or type it
Make it standing instructions
Green data classification· Public dataSocial MediaCommunicationsFrom Brand board from your public website
```
The brand board is approved. Make a short CLAUDE.md from it that I can copy into any folder where we make posts or graphics, with our colors, fonts, tone, hashtags, and sign-offs. Add that images never show realistic ballots, voting equipment, or real people, and never redraw our seal or logo.
```
Using ChatGPT? Say AGENTS.md instead of CLAUDE.md. Board not signed off yet? Say “the draft brand board” instead, so the file doesn’t claim approval.
An example from this use caseSee the example: On-brand image prompts, with firm limits
Say it or type it
Make the graphic (ChatGPT desktop app)
Green data classification· Public dataSocial MediaCommunicationsFrom On-brand image prompts, with firm limits
```
Our approved brand board is in this folder. Make three options for a square Instagram graphic about [Topic], in our brand colors, as a simple flat illustration with one icon like a calendar, a clock, or an envelope. Leave the top third empty for a headline we'll add ourselves, and the bottom right corner empty for our real logo.

No words or numbers in the image, and no people, ballots, voting equipment, buildings, maps, flags, seals, or logos. Save the images in this folder, and write alt text for each one with a placeholder where our headline will go.
```
Fill in anything in [brackets] with your own details.
Speak it or type it. Add the headline and logo yourself in Canva, PowerPoint, or Adobe Express. Image tools often misspell words.
An example from this use caseSee the example: On-brand image prompts, with firm limits
Say it or type it
Write the image prompts (Claude)
Green data classification· Public dataSocial MediaCommunicationsFrom On-brand image prompts, with firm limits
```
Our approved brand board is in this folder. Write three image prompts for a square Instagram graphic about [Topic] that follow the brand board, with the same limits: flat illustration, no words, no people, ballots, voting equipment, seals, or logos, and empty space for our headline and logo. Save them in this folder with alt text for each.
```
Fill in anything in [brackets] with your own details.
Claude doesn’t make images. Open the same folder in Codex in the ChatGPT desktop app and say: “Make the images from the prompts in this folder.”
One possible outcome
See what this prompt made: On-brand image prompts, with firm limits
Say it or type it
Make a text-only card (Claude or ChatGPT)
Green data classification· Public dataSocial MediaCommunicationsFrom On-brand image prompts, with firm limits
```
Make a text-only square graphic for Instagram in our brand colors and fonts, with the headline "[Headline]" and our website address. Put our real logo file from this folder in the bottom right corner. Save it as a PNG in this folder, with alt text that includes every word on the card.
```
Fill in anything in [brackets] with your own details.
No AI image at all: Claude builds the card with code, so the words are typed, not drawn. ChatGPT may use its image tool instead, so read every letter. Your logo file needs to be in the folder.

Say it or type it
Build the verification table

An example from this use caseSee the example: Election-cycle content calendar with a verification table
Say it or type it
Build the posting calendar
Green data classification· Public dataSocial MediaCommunicationsFrom Election-cycle content calendar with a verification table
```
The verification table is signed off. Add a posting calendar on a new tab, from today through the vote-by-mail cure deadline after Election Day: a heads-up two weeks before each deadline, a reminder the day before, a post each early voting day with that day's hours, and posts on Election Day morning and results night. If a heads-up date has already passed, mark it so we can decide whether to post today. Every post should name the table row it depends on.
```
Change the timing to match how your office posts.
An example from this use caseSee the example: Election-cycle content calendar with a verification table
Say it or type it
Put it in Outlook
Green data classification· Public dataSocial MediaCommunicationsFrom Election-cycle content calendar with a verification table
```
Also save the posting calendar as an .ics file I can import into Outlook, with each post as an all-day event and its platforms and table row in the notes.
```
In classic Outlook: File, Open & Export, Import/Export, then “Import an iCalendar (.ics) or vCalendar file.” Choose Open as New to keep it as its own calendar. In Outlook on the web: Calendar, Add calendar, Upload from file. An import is a snapshot: if a date changes, fix the table, delete the old calendar, and import a fresh file.

Say it or type it
Draft all five platforms

An example from this use caseSee the example: One message, five platforms
Say it or type it
Make the graphic
Green data classification· Public dataSocial MediaCommunicationsFrom One message, five platforms
```
Make a text-only square graphic for the Instagram post in our brand colors, with just the headline and our website address, and our real logo file from this folder in the corner. Save it in this folder.
```
Claude builds a card like this with code, so the words are typed, not drawn by an image tool. ChatGPT may use its image tool, so read every letter. For an illustrated graphic, see On-brand image prompts.

Say it or type it
Build the template set before hurricane season

An example from this use caseSee the example: Emergency and schedule-change templates
Say it or type it
Fill in a template from the official order
Green data classification· Public dataCommunicationsSocial MediaAdministrationFrom Emergency and schedule-change templates
```
Go to the Governor's website or the Division of Elections' emergency page, find Executive Order [Number], and save it in this folder. Fill in our approved closure and polling place templates with what the order supports, and put a link to the order at the bottom of each. Then list every blank the order can't fill, and tell me what decision we still need from the Supervisor.
```
Fill in anything in [brackets] with your own details.
An executive order usually gives your office authority to act; it doesn’t close your office or move a polling place by itself. The facts usually come from the Supervisor’s signed public announcement. When you have it, save it in the folder and say “use the announcement in this folder” instead.
An example from this use caseSee the example: Emergency and schedule-change templates
Say it or type it
Post an update
Green data classification· Public dataCommunicationsSocial MediaAdministrationFrom Emergency and schedule-change templates
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Our earlier post and the Supervisor's updated announcement are in this folder. Write a short update post that starts with "UPDATE:" and says exactly what changed since our earlier post.
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One possible outcome
See what this prompt made: Explain this to a voter
Say it or type it
Explain this to a voter
Green data classification· Public dataCommunicationsAdministration
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Rewrite this notice so a voter with no election background can follow it. Keep every date, deadline, and legal requirement exactly as it is. Give me the new version as a Word document.
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Put the notice in your project folder first, in the Code tab or Codex. If the folder holds more than one file, name the notice. Works for notices, web pages, and letters.
One possible outcome
See what this prompt made: Find the official sources
Say it or type it
Find the official sources
Green data classification· Public dataResearch & DataAdministration
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Find the official Florida publications, forms, rules, and guides about [Topic]. Look on the Division of Elections website, Online Sunshine for statutes, and flrules.org for rules.

Save a list in this folder with each one's exact title, a direct link, and the date or edition shown on it. Tell me about any link you couldn't open. Tell me if any text takes effect after today, and give the date.
```
Fill in anything in [brackets] with your own details.
Run it in a project folder so the list stays with your work. Open every link yourself and check the date or edition.

Rebuild a page as clean HTML

Build a new page from a document

Check our brand colors for contrast

Build both decks

Fix what's off

One more audience

Build the refresh checklist

Draft one page's update

Sweep for stale dates

Build the training deck

Write the quiz

Build the wall map

Fix what's off

Remember this for next time

Build the list, map, and posts

Update when something changes

Rebuild the project for the next election

Fix an anchor

Save a master for each election type

Build the checklist and check our site

Recheck after a legislative session

Recheck after a website move

Audit the whole site

Brand and wording check

Check again after the fixes

Find where we contradict ourselves (and the law)

A short report for the Supervisor

Check again after the fixes

Inventory and decision worksheet

Plan the rollout

Check one piece against the brand board

Check our pages

Turn a PDF into a web page

Rewrite in plain language

Build the checklist and FAQ

Compare with the current forms

Make a desk card

Explain a statute in plain language

Short version for a sign or post

Draft the new notice

Web and social versions

Scripts and posts from the release

Draft the correction

Build a library before the election

Ask the chatbot our voters ask

Build the event kit

Add the date and times

Reuse it for a different event

Draft the minutes

Fix what you checked

Pull out the action items

Find everything the state has published

What changed since last session?

Build the master calendar

Add our own deadlines

Make the Outlook file

Make the badges

Late additions

Build the brand board from our website

Check the colors for contrast

Make it standing instructions

Make the graphic (ChatGPT desktop app)

Write the image prompts (Claude)

Make a text-only card (Claude or ChatGPT)

Build the verification table

Build the posting calendar

Put it in Outlook

Draft all five platforms

Make the graphic

Build the template set before hurricane season

Fill in a template from the official order

Post an update

Explain this to a voter

Find the official sources